E Mails Impact On Communicatio Term paper
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E-mails Impact on Communication
Corporate offices, and the managers who run them, exist in a whirlwind of technology. In this last ten years alone, there has been the complete integration of computers in nearly every business across the country, making business, for the most part, flow more smooth and much quicker. One of the most widely used bi-products of the office computer, and the computer world in general, is e-mail. E-mail offers corporate employees the opportunity to communicate with every other employee in the corporation, without ever leaving their desks or offices.
For the most part this is an incredibly productive way of communicating within a corporation, because of the fact that it can save valuable time and money. In this respect it has made the managers job much easier. This does not mean that this fairly new implementation does not require extra planning and managing, but it has made better use of everyone s time overall, and in light of that it has made the corporate managers task an easier one. On the other hand, however, e-mail also has the potential to waste time and money and in this respect it has made the corporate management s job more difficult.
In the examination of the benefits of e-mail as it relates to the corporate office, the employees, and the management we first examine the realities that are involved in relationship to staff meetings. Collora (1997) addresses some of the concerns that help to illustrate:
One thing I've paid considerable attention to is a real time-waster: staff meetings. Ever try figuring out how much a single meeting costs? From what I've seen, not too many people do. Since many executives and staff are salaried workers, cost might be hard to ascertain and also might be considered a sunken cost rather than a direct cost. But however you account for it, people's time is expensive. And shouldn't you
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double the hourly cost of unwisely spent time because of the cost of lost opportunity--in other words, the productive things those workers could have been doing? .
More often than not, employees come out of a meeting wondering what it was all about as they simply wander back to work. If the issues addressed within the meeting weren't incredibly urgent or relevant to everyone in the corporation, then it becomes obvious to all involved, that a lot of valuable time was just wasted on such a meeting and the employees, for the most part, received nothing of value out of such a meeting. Such meetings are common today, but were perhaps much more common less than a decade ago, when e-mail was not a standard way of communication. Corporate offices and management relied heavily upon memos and meetings. There was no e-mail, as we know it today. While there was obviously reports that could be sent out to everyone, the chances were that these got stuck on the desk along with a mass of other papers. While e-mail enables a person to still disregard the information, the chances they will do so are much less.
Today there is e-mail and this has changed the management s position in relationship to employees. The employees need not attend all meetings and the information that is pertinent can be sent via e-mail to all involved employees. Employees can send e-mail back and forth to one another, asking questions about unresolved issues, and still continue to work. Individuals are often quoted as saying that they have little enough time to get the job done, and they can only get work done when no one is around (Collora, 1997). E-mail has certainly helped in these respects, and in addition, by not attending many useless meetings, the corporations are saving a substantial amount of money and time.
As the business day becomes more hectic, it's become very, important for businesses and professionals to get their news and information quickly and effectively and with e-mail, the employees are able to communicate with one another, asking questions and discussing problems and ideas, without leaving their desks (Cohen, 1996). It's great for sending a short message to one person, or
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maybe a department and the employees do not need to cease working to...
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